2025 Volunteer Application Form -

Wicked Woods Volunteer Application

Thank you for applying to volunteer at Wicked Woods Music Festival 2025!

As a volunteer, you represent our organization and play a vital role in bringing our event to life. We appreciate your desire to contribute your time and energy to our event, which is why we are dedicated to providing a safe, inclusive environment where you can develop new skills. Volunteer roles offer a variety of opportunities to apply your skillset or explore something entirely new, all with the full support of an experienced team.

Shift Requirements

Volunteers must meet their hourly shift commitments to remain in good status:

  • Show-Time Volunteers: 24 Hours Total (3 - 8 Hour Shifts) 
    • Applies for Volunteer Shift Schedules FROM Thursday, August 29 – Monday, September 1
  • Pre-Show Volunteers: 32 Hours Total (4 - 8 Hour Shifts)
    • Applies for Volunteer Shift Schedules BEFORE Thursday, August 29
  • Post-Show Volunteers: 32 Hours Total (4 - 8 Hour Shifts)
    • Applies for Volunteer Shift Schedules AFTER Monday, September 1

Volunteer Deposit Policy

A Refundable Volunteer Deposit is required from all volunteers and must be paid prior to shift scheduling. Deposits will be refunded upon successful completion of your shift commitments. If you believe you require special consideration, please complete the Volunteer Deposit Waiver Application and we will do our best to accommodate. Returning Volunteers in good standing must include their supervisors or references on this application, OR complete the waiver application form above to be considered for a Waived Deposit. COMPLETE THIS STEP EARLY TO LOCK IN YOUR PREFERRED SHIFT SCHEDULE.


Improved Onboarding Process

Secure Your Shifts Faster!  

  • Initial Application Review: 2-4 Weeks
  • Notice of Approval & Next Steps
  • Complete Volunteer Agreement: ASAP
  • Pay Volunteer Deposit (if applicable): ASAP
  • Receive Your Shift Schedule: In April for Early Applicants, and after above steps
  • Accept Your Schedule and Secure Your Shifts

Volunteer Benefits

As a Volunteer in good standing, you will receive:

  • Early Entry to the event (24 hours before your first scheduled shift)
  • A Regular Parking Pass (21' and Under) for our designated Crew Camping area
  • Crew Shower Pass and Access Credentials 
  • Early Notification of Internal Roles and Opportunities 
  • Team-Building Contests, Games, and Giveaways

If you prefer to camp outside Crew Camping or bring an RV, you will need to upgrade your Parking Pass at full price. Please note that Crew Camping is mandatory for all Volunteer until Early Entry gates open, at which point you may move to your purchased camping lot.

Important: Volunteers must arrive the evening before their first scheduled shift.

Public Safety Volunteers: (Medical, Sanctuary, Fire, Outreach etc) Please fill out the Public Safety Application Form

International Volunteers

Only applicants with Canadian citizenship or legal eligibility to work in Canada will be considered. International applicants must hold a valid Working Holiday Visa.

First Name *
Last Name *
Email *
Mobile *
Street Name *
City *
Province/State *
Postcode/Zip *
Date of Birth *
Do you have Canadian Citizenship or are eligible to work in Canada? *
Only applicants with Canadian Citizenship or those legally eligible to work in Canada will be considered.

If you are an international applicant, you MUST have a Working Holiday Visa currently in place.
Will you be 19+ on the dates of your availability? *
Wicked Woods is a 19+ event. All volunteers must be at least 19 years of age on the day of their first shift.

Tell us about your past history volunteering with music festivals

Have you volunteered for us before? *
yes
no
If yes to the above, please list your departments and preference: *
If you are already in our Discord server, please provide your user name.
Why would you like to volunteer? *
How did you hear about volunteering for us?
Facebook
Friend
Instagram
Other Social Media
Radio
Other
Describe yourself using 5 words. *
Example: Organized, Shy, Punctual, Loves to learn, Determined
What experience do you have at festivals? *
Please attach a clear image of your face for your ID badge. *
(MAX SIZE 5MB)
If you have other relevant experience outside of festivals, please give details:
Department First Choice *
Please select the your first choice for department placement.
Department Second Choice *
Please select the your second choice for department placement.
Please list any certificates or tickets you have
Relevant Certificate Photos *
(MAX SIZE 5MB)
Add another (Max 7)
Do you have a valid Canadian driver's licence. *
Some teams may require volunteers to drive a vehicle, side by side, or golf cart. Other teams may require volunteers to drive a Wicked Woods or personal vehicle off site for deliveries and/or pickups.
Meal Preference *
Please upload a photo of a valid Government Issued piece of ID.
Photo of Valid ID *
(MAX SIZE 5MB)
Are you comfortable lifting heavy items over 30lbs for extended periods of time? *
Are you comfortable doing manual labour in inclement weather for extended periods of time? *
Are you Available to Volunteer Pre-Show? (Aug 22-28) *
Please select at least 4 consecutive dates during which you are available to volunteer. If applying for pre/post show teams, please note that this does not guarantee pre/post show placement and you may be selected for showtime shifts. 

Only select the dates you are certain you will be available and we will do our best to schedule you accordingly. Note: Once you have completed all steps you will be added to the priority shift selection list.
Pre-Show Availability *
[all]
Fri 22/Aug		[all]
Sat 23/Aug		[all]
Sun 24/Aug		[all]
Mon 25/Aug		[all]
Tue 26/Aug		[all]
Wed 27/Aug		[all]
Thu 28/Aug
[all] Morning
[all] Afternoon
[all] Evening
Are you Available to Volunteer during Show-Time? (Aug 29-Sept 1) *
Please note: Considering we are all Volunteering in order to attend the event, there is always a possibility that you will have a showtime shift scheduled.
Showtime Availability *
[all]
Fri 29/Aug		[all]
Sat 30/Aug		[all]
Sun 31/Aug		[all]
Mon 1/Sep
[all] Morning
[all] Afternoon
[all] Night
Are you Available to Volunteer after the Festival? (Sept 2-9)) *
Post-Show Availability *
[all]
Tue 2/Sep		[all]
Wed 3/Sep		[all]
Thu 4/Sep		[all]
Fri 5/Sep		[all]
Sat 6/Sep		[all]
Sun 7/Sep		[all]
Mon 8/Sep		[all]
Tue 9/Sep
[all] Morning
[all] Afternoon
[all] Night
Would you like to be scheduled with friends who are also volunteering? Please list their names

Friends who apply together, submit fees within the same time frame, and match their schedule and team preferences have a higher chance of being placed together.

Please provide their first and last name below. We will do our best to accommodate requests but cannot guarantee team placement.

First Name
Last Name
Email
Add another (Max 3)
Do you have a reference from a Wicked Woods team member?

Please provide the name(s), department(s), and describe your connection with each individual. Contact info can also be included.

Wicked Woods reference information and details. *
Health Concerns *
Please list any Allergies or Health concerns:
Emergency Contact & Relationship to you *
This must be someone who will not be on site for the festival. Please provide their name, phone number, and relationship.