2026 New Safety Volunteer Application Form - Wicked Woods Music Festival 2026

Wicked Woods Public Safety Volunteer Application

Complete ALL THREE pages of this form to apply to volunteer at Wicked Woods Music Festival 2026!

Thank you for your interest in volunteering at Wicked Woods.

As a volunteer, you’re a key part of bringing our festival to life, and we’re so grateful for the time, energy, and skills you’re excited to bring. We’re committed to creating a safe, inclusive space where you can learn, develop new skills, have fun, and support our festival community. Our Public Safety Teams are the backbone of the festival, and your contributions truly make a difference.

Shift Requirements

Public Safety Volunteer shifts will run from Thursday, September 3rd through Wednesday, September 9th.

Volunteers are required to complete two 12-hour shifts (24 hours total) during this period.

For the Fire & Rescue Department ONLY, these two 12-hour shifts will be scheduled consecutively, forming one continuous 24-hour on-call shift.
For all other Public Safety departments, shifts cannot be scheduled consecutively, as these roles are not on-call and require a rest period between their two shifts.


    Volunteer Responsibilities (Summary)

    Volunteers play a crucial role in maintaining a safe, well-run, and welcoming festival environment. If accepted, you are expected to:

    • Attend all scheduled shifts

    • Arrive on time, rested, and fully sober

    • Remain free of alcohol, illicit substances, and non-prescribed drugs while on shift

    • Follow guidance from Volunteer Coordinators, Department Leads, and Festival Management

    • Complete all assigned duties to a reasonable standard

    • Sign in/out for every shift and communicate promptly if issues arise

    These responsibilities are essential for both your safety and the smooth operation of the event.

    Important: This is only a summary. Volunteers must read and agree to the full Volunteer Agreement, Code of Conduct & Liability Waiver on Page 2 and 3 of this application form, to be considered as a volunteer, and to fully understand all requirements and expectations before applying for a volunteer position.


    Volunteer Deposit Policy

    If you are accepted as a volunteer, a CAD $400 Volunteer Deposit is normally required to secure your position and complete onboarding. This deposit helps ensure reliability, accountability, and commitment to assigned shifts.

    Public Safety Volunteer Deposit
    Because Public Safety Volunteers play a critical role in maintaining a safe festival environment, the required deposit is reduced to $250.

    The Public Safety deposit includes:

    • $40 non-refundable administration fee
      This fee supports environmental impact mitigation, administrative processing, onboarding, and operational costs.

    • $210 refundable security deposit
      This amount will be refunded to the original purchasing credit card after all scheduled shifts and volunteer duties have been successfully completed and verified.

    Deposit Waivers for Public Safety Volunteers

    Public Safety Volunteers experiencing financial hardship may apply to have their deposit waived. Please email volunteers@wickedwoods.ca with your request for consideration. Please note: Requesting a deposit waiver does not guarantee approval.

    All Public Safety Volunteers are subject to credential review by our Safety Team. This additional step ensures we build the strongest and most qualified team possible. While this approval process may take slightly longer, maintaining optimal safety remains our top priority.


    Volunteer Benefits

    As a volunteer in good standing, you will receive:

    • Early Entry to the event
    • A Regular Parking Pass (21' and under) for the designated Crew Camping area
    • Crew Shower Pass and Access Credentials
    • Crew meals during shift times
    • A Wicked Woods T-Shirt
    • One Guest Pass
    • The opportunity to be part of, connect & collaborate with an inspiring community
    • Early returner invite with the option to select preferred shifts the following year
    • Reduced deposit ($250 instead of $400)
    • Additional benefits for anyone committing to additional shifts
    Volunteers wishing to camp outside Crew Camping must upgrade their vehicle pass at the regular rate via the website. These sell out fast so pre-purchasing is strong advised. Please note that Crew Camping is mandatory for all volunteers until Early Entry gates open, after which you may move to your purchased camping lot.

    Volunteers who plan to bring a vehicle or RV >21' must reach out to our Site Ops team as soon as they have submitted their application. Oversized crew camping is extremely limited and will be awarded on a first request basis. 

    Police Checks

    Applicants for public safety teams may be asked for a police information check and/or vulnerable sector check from the last 18 months, as per festival policy.

    General Volunteers

    This application form for is for Public Safety departments only: Medical, Fire & Resuce, Dispatch, Public Safety Coordinators. If you would like to apply to volunteer for any other (non-public safety) departments, including our Harm Reduction departments, please complete the General Volunteer Application Form instead.


    International Volunteers

    Only applicants with Canadian citizenship or legal eligibility to work in Canada will be considered. International applicants must hold a valid Working Holiday Visa.


    Returning Volunteers

    All volunteers in good standing who worked with us in 2025 should have received an email inviting them to our Early Returner Application process. If you volunteered in 2025 and did not receive this email, please contact volunteers@wickedwoods.ca so we can follow up.

    If you volunteered with us in previous years but not in 2025, please complete the below application form as usual. You will be eligible for Early Returner status next year, provided you finish the 2026 season in good standing.

     

    Communication

    If you have any questions about the below form, please email volunteers@wickedwoods.ca. 

    To ensure you are receiving all communications from us, and avoid emails ending up in junk folders, we recommend adding volunteers@wickedwoods.ca and safety@wickedwoods.ca to your "Safe Sender" list. 

    PLEASE DO NOT NAVIGATE AWAY FROM THIS PAGE WHILE FILLING OUT THE APPLICATION FORM. THIS WILL LIKELY RESULT IN THE LOSS OF COLLECTED INFORMATION, REQUIRING YOU TO START AGAIN.

    Questions with * indicate a required field.

     

    Personal Details:
    First Name
    Last Name
    Email
    Address
    City
    Province/Country
    Postal code
    Phone Number
    Photo of your face for badge ID
    (MAX SIZE 5MB)
    Please upload a photo where your face is clearly visible. 
    Valid Gov issued ID
    (MAX SIZE 5MB)
    Please upload a photo or scan of your current and valid government ID (Drivers License, BCID, BC Services Card, Provincial Identification Card or Passport).
    Meal Preference
    Our crew kitchen can guarantee full meals for meat and vegetarian diets, and we’ll always do our best to support other dietary needs and allergies where we can.
    Please let us know about any allergies or dietary requirements in the Allergies & Health Concerns section below. For more specific or complex needs, we recommend bringing along personal substitutes or extra snacks to keep you fuelled all weekend.
    Do you have any allergies or health concerns?
    Please provide details of your allergies/health concerns here:
    Eligibility & Previous Festival/Volunteering Experience:
    Do you have Canadian Citizenship or are eligible to work in Canada?
    Only applicants with Canadian Citizenship or those legally eligible to work in Canada will be considered. If you are an international applicant, you MUST have a Working Holiday Visa currently in place.
    Will you be 19 or older on the dates you are available to volunteer?
    Wicked Woods is a 19+ event, and all volunteers must be at least 19 years old on the day of their first scheduled shift.
    Have you volunteered at Wicked Woods before?

    All volunteers in good standing who worked with us in 2025 should have received an email inviting them to our Early Returner Application process. If you volunteered in 2025 and did not receive this email, please contact volunteers@wickedwoods.ca so we can follow up. If you volunteered with us in previous years but not in 2025, please continue to complete this application form as usual. You will be eligible for Early Returner status next year, provided you finish the 2026 season in good standing.

    Please give details of your previous WW volunteer history (year, department, role etc.):
    Do you have experience volunteering at any other events or festivals?
    Previous Festival Experience - Detailed Information:

    Please list any festivals you have volunteered with, including the year(s) and the teams or roles you held. Feel free to include references here as well.

    Why would you like to volunteer with us?
    Preferred Shifts:
    Please select your ideal 2 preferred 12-hour shifts below.
    For Fire & Rescue Department ONLY, please select two consecutive shifts as this will be a 24-hour on-call shift.
    For Medical, Dispatch & Safety Coordinator Departments, please do NOT select consecutive shifts. Ensure you have at least 12 hours rest between your two 12-hour shifts.
    We’ll do our best to align your schedule with your preferred shifts, but full matching is not possible for everyone. You’ll be asked to provide your extended availability in the following questions to allow us to create a schedule that works for everyone.
    Preferred Shifts:
    [all]
    Thu 3/Sep    		[all]
    Fri 4/Sep    		[all]
    Sat 5/Sep    		[all]
    Sun 6/Sep    		[all]
    Mon 7/Sep    		[all]
    Tue 8/Sep    		[all]
    Wed 9/Sep
    [all] Day
    [all] Night
    General Availability:
    We’ll do our best to align your schedule with the preferred shifts you have selected above, but full matching is not possible for everyone. Please share your general availability below so we can create a schedule that works for you, the event, and the crew around you.
    General Availability:
    Select all days/times you can be available.
    [all]
    Thu 3/Sep    		[all]
    Fri 4/Sep    		[all]
    Sat 5/Sep    		[all]
    Sun 6/Sep    		[all]
    Mon 7/Sep    		[all]
    Tue 8/Sep    		[all]
    Wed 9/Sep
    [all] Day
    [all] Night
    Are you interested in working extra shifts for additional benefits?
    Every Public Safety Volunteer is required to complete two 12-hour shifts. If you’re interested in taking on additional 12-hour shifts for extra benefits, such as additional guest tickets, merchandise discounts, or additional meals, please select 'yes'. We will be in touch to confirm details.
    Department Preference:
    Please select the Public Safety department you’d like to work in. While we do our best to assign everyone to their preferred department, this isn’t always possible. We may ask you to support a different team based on your skills and experience. If you have any additional notes or requests (e.g., a specific role within the department), you can add them at the bottom of this form.

    Please ensure you review the department descriptions, including required skills and certifications you need for each, before selecting your preferred departments.
    To view Volunteer Teams & Position Descriptions please CLICK HERE.
    Preferred Safety Department:
    Applicants for public safety teams may be asked for a police information check and/or vulnerable sector check from the last 18 months, as per festival policy.
    Certifications & Skills:
    Please provide details of any relevant certifications and skills below. Any certificates you’ve previously shared with us and that we have on file may already appear here. Before submitting your application, please double-check that all uploaded documents are current and still valid.
    What are your Professional Qualifications?
    Please list your certifications/qualifications with a brief description. Include any that may be relevant. 
    Describe your work experience and how long you have practiced in your current field:
    Tell us more about your past and current experience, any leadership roles, what your current practice is, etc.
    Do you have a current license to practice in the province of BC?
    Do you have Naloxone training?
    Do you have a current First Aid or Medical Certification?
    Do you have experience or education in Mental Health, specifically with Harm Reduction, Social Work, Nursing, or Addictions Counselling?
    Please give details of your Harm Reduction experience below:
    Which other skill sets and/or certifications do you have?
    Please select ALL that apply. Certifications and/or licenses must be valid through the dates of the festival.
    Please provide details of your skills/certifications:
    Please add any additional details related to the categories you selected above here (for example, “I’ve worked as a qualified chef for the past 6 years”).
    Please upload any relevant certificates here:
    (MAX SIZE 5MB)
    Any certificates you’ve previously shared with us and that we have on file may already appear here. Before submitting your application, please double-check that all uploaded documents are current and still valid.
    Are you comfortable lifting heavy items over 30lbs for extended periods of time?
    Are you comfortable doing manual labour in inclement weather for extended periods of time?
    Do you have any references from Wicked Woods crew members?

    Please provide the name(s), department(s), and describe your connection with each reference. Contact info can also be included.

    WW Reference Details & Contact Information:
    Emergency contact name & Relationship to you
    Emergency Contact Phone Number
    Would you like to be scheduled with friends who are also volunteering?
    Please list your friend(s) first & last name here:

    Friends who submit onboarding within the same time frame, and have matching availability and team preferences have a higher chance of being placed together. We will do our best to accommodate requests but may not be able to schedule all shifts together.

    What is your T-Shirt Size?
    Is there anything else you'd like us to know? If not, leave blank.
    I agree to pay the Wicked Woods Volunteer Deposit.

    If you are accepted as a Public Safety volunteer, a CAD $250 Volunteer Deposit is required to secure your position and complete onboarding. This deposit ensures reliability, accountability, and commitment to assigned shifts. The deposit includes a $40 non-refundable administration fee to cover environmental impact mitigation, administrative processing, onboarding, and operational costs, and a $210 refundable security deposit, which will be refunded to the original purchasing credit card after all scheduled shifts and volunteer duties have been successfully completed and verified.

    Please click the button below to proceed to the next page of this form. You need to complete all 3 pages for your form submission to be successful.